GOVERNMENT OF INDIA
MINISTRY OF RAILWAY
(RAILWAY BOARD)

New Delhi, dated 31.12.2001
02.01.2002

No.2001/TC-III/21/3

The General Managers (Comml.)
All Indian Railways

Sub: Diversion of coal rakes consigned to Power Houses.

Please refer to this Ministry's letter number 2001/Tc-III/21/3 dated 9-10-2001 strictly prohibiting diversion of coal rakes from one State Electricity Board to another State Electricity Board or Power Corporation save in very exceptional circumstances with the approval of the Board.

In continuation of the above instructions, the following further quidelines are issued for observance by the railways whenever "pre paid" coal rakes of powes houses are diverted on railway's operational considerations, without specific request of such diversions from the concerned Power Houses:-

    1. In partial modification of Board's instructions contained in letter No. TC-I/93/107/20 dated 23.12.1994. "To - Pay" surcharge will not be levied in such cases. Similarly, the diversion fee as stipulated in Board's letter No.95/TC-III/57/4 dated 11-12-96 would also not be charged. Accordingly, the supersessional invoice for the diverted rake should be issued from the originating station on "To - Pay" basis, but without levying any surcharge. While issuing supersessional invoice, Zonal Railways/Railway Board's authority to divert the rake must be quoted on invoice itself.

    2. For issue of supersessional invoice, the relevant guidelines contained in Board's letter No. 81/TC-III/57/1 dated 27-4-1981 and para 1873 of TRCM, Vol.II should be scrupulously followed.

This issues with the approval of Finance Directorate of this Ministry.

Please ensure compliance of the above instructions and acknowledge receipt of this letter.

Sd/-
(Padmakshi Raheja)
Exe. Director, Public Grievance
Railway Board.

No.2001/TC-III/21/3                                                                                            New Delhi, dated 31.12.2001

Copy to :FA&CAOs All Indian Railways

Sd/-
For Financial Commissioner/Railways

Copy to: 1. COMs. CCMs. CCOs. All Indian Railways.
              2. EDTR, EDFC, EDA, EDTT(M) & F(C) Branch, Railway Board.




Claims Circular No.8

GOVERNMENT OF INDIA
MINISTRY OF RAILWAY
(RAILWAY BOARD)

New Delhi, dated 09.10.2001

No.2001/TC-III/21/3

The General Managers
All Indian Railways

Sub: Diversion of coal rakes.

  1. Cases on indiscriminate diversion of coal rakes are being reported notwithstanding Board's clear directives vide letter No. 81/TC-III/57/1 dated 16-8-1984 followed by another d.o. letter dated 23-11-1992 from MT to all COMs wherein diversion of coal rakes was prohibited save in very exceptional cases like accidents, breaches or civil commotion or heavy congestion etc and a detailed procedure was laid down from diversion in exceptional cases with the personal approval of COMs. Maintenance of proper records of diversion and communication thereof to all concerned was also prescribed.
  2. Instructions were also issued vide Additional Member (Traffic)'s d.o. letter No. 96/TT-V/58 dated 19-9-1996 strictly prohibiting diversion of coal rakes from one State Electricity Board to another State Electricity Board or Power Corporation.
  3. While reiterating the need to keep diversion to the minimum, as already instructed vide Board's joint circulars referred to above, this is to re-emphasize that the zonal railways are not authorised repeat not authorised to order any diversion of coal rakes from one State Electricity Board to another State Electricity Board or Power Corporation except for the purpose of match delivery, While ordering match delivery care should be taken that same grade of coal is match delivered as far as possible. Any diversion from one SEB to another SEB or Power Corporation for purpose other than match delivery shall be done only with the approval of Board for which proper message should be given by the Zonal Railways for orders/confirmation of verbal instructions in the Operating Conference.
Sd/- Sd/-
(S.S. Bhandare)(A.P. Ramanan)
Addl. Member (Traffic)Addl. Member (Commercial)
Railway Board Railway Board

Copy to: COMs. CCMs. And CCOs, All Indian Railways.


GOVERNMENT OF INDIA
MINISTRY OF RAILWAY
(RAILWAY BOARD)

New Delhi, dated 16.08.84

No.81/TC-III/57/1

The General Managers
All Indian Railways

Sub: Coal wagons - diversion from one party to another.

            The question of diversion of coal consignments has been engaging the attention of this Ministry for some time. Taking all aspects into consideration, the Ministry of Railways have decided that:

  1. Coal consigned to one party should not be diverted to another party whether in private sector or in Public Sector, save in very exceptional cases when owing to an accident or breached or civil over all public interest to resort to such diversions.
  2. The decision to resort to such diversions will be taken personally by the C.O.P.S., who will order such diversions in writing specifying reasons which led to such diversions.
  3. Coal rakes consigned to one Power House should be diverted only to another Power House drawing similar grade of coal.
  4. Where such diversions as mentioned in Clause (iii) above are not practicable, coal should be diverted from Power House to a Public Sector Undertaking or vice-versa, after obtaining the consent of both parties.
  5. Coal consigned to private party will not be diverted except with the prior written consent or the party concerned.
  6. Coal consigned to loco-sheds will not be diverted to any private party under any circumstances. The powers to do so will rest with the Railway Board only.
  7. The piecemeal wagons detatched from a block-rake due to sick marking enroute may be diverted as follows:-
    1. ) Wagons containing steam coal to the nearest steam shed;
    2. ) Wagons of slack coal to the nearest Power House.
  8. All orders for diversion will be entered in serial order in a Register to be maintained in the Central control.

  9. Diversion orders will be given in writing by a message addressed to all concerned.
  10. The Commercial Department will scrutinise this Register, connect all messages issued regarding diversion and take the requisite follow up action to:
    1. ) Recoup the quantity of coal to the party affected by suitable adjustment;
    2. ) Settle the claim where recoupment is not possible;
    3. ) Adjust the freight and other dues.

            In ordering diversion care must be taken to ensure that both the parties are covered by valid programmes and sanctions so that a situation does not arise when a party gets extra coal at the cost of another party.

            Suitable instructions to the concerned staff may be issued in light of the above guidelines and receipt of this letter acknowledge.

            The supersedes all previous instructions on the subject.

Sd/- Sd/-
(M.P. Srivastava)(M.P. Srivastava)
Director,Traffic Comml.Director, Traffic Transportation
Railway Board Railway Board

No. 81/TC-III/57/1                                                                                            New Delhi, dated 16-8-84

Copy forwarded for information and necessary action to:-
COPSs, CFTSs, ACME(F)s, CCS, CCOs, All Indian Railways.
Copy to: ADTT, JDTT-I, JDME(F),Railway Board, DM(R), Calcutta.

Sd/- Sd/-
(M.P. Srivastava)(M.P. Srivastava)
Director,Traffic Comml.Director, Traffic Transportation
Railway Board Railway Board

GOVERNMENT OF INDIA
MINISTRY OF RAILWAY
(RAILWAY BOARD)

New Delhi, dated 6.02.96

No.90/TC-III/67/1

Sub: Reconciliation of coal wagons to power Houses of UPSEB.

Ref: This Ministry's letter of even number dated 25-7-1994.

In Para 3 of the letter it has been laid down that claims for not received wagons at one Power House of the same State Electricity Board should be offset with that of another Power House belonging to the same Electricity Board, even though, the two Power Houses may not be located on the same Railway.

On receipt of a reference from Central Railway, the matter has been re-considered. It has been decided in consultation with Accounts Directorate of Board's office to withdraw the instructions contained in Para 3 of the letter referred to above. It is further clarified that Board,s instructions contained in their letter No.90/AC-II/45/8 dated 25-3-1992 should be followed for settlement of inter-railway claims on missing wagons of Power Houses.

Please acknowledge receipt of this letter.

Sd/-
(N.R. Sagar)
Joint Director, Traffic Commercial(CL),
Railway Board.

No.90/TC-III/67/1                                                                                            New Delhi, dated 6.02.96

Copy alongwith copy to Board's letter No. 90/AC-II/45/8 dated 25-3-1992 is forwarded for information and necessary action to:-
1.CCMs and CCOs, All Indian Railways.

Sd/-
(N.R. Sagar)
Joint Director, Traffic Commercial(CL),
Railway Board.


GOVERNMENT OF INDIA
MINISTRY OF RAILWAY
(RAILWAY BOARD)

New Delhi, dated 25.03.92

No.90/AC-II/45/8

The General Managers (Accounts)
All Indian Railways

Sub: Booking of expenditure on payment against settlement of compensation claims for goods.

With a view to making correct assessment of the expenditures on goods compensation claims through cash settlement or through inter - railway adjustment as also to obtain analysis of expenditure booked through adjustment but not re-adjusted during the same financial year by establishing link between the compensation claims and the credit against value realised through disposal of un-connected receipt, the Ministry of Railways have decided that the classification of revenue expenditure under Minor Head 200 - Compensation Claims in Abstract - K - Demand No. 12 should be revised as shown in the Advance Correction Slip No. 34 Finance Code Vol.II (Appendices).

The above will take effect from 1-4-92 Correct allocation accordingly may please be ensured.

Sd/-
(Mrs. Ratna Prakash)
Director Finance (CCA)
Railway Board.

No.90/AC-II/45/8                                                                                            New Delhi, dated 25.03.92

Copy alongwith Accounts Correction Slip NO. 34 forwarded.

  1. ADAI(Rlys) with 45 spares.
  2. Principal, Railway Staff Training College, Baroda/Indian Railway School of Advanced Permanent way & Engineering, Poona/S&T School, Secunderabad.
  3. DG/RDSO, Lucknow
  4. Chairman, RRT/Madras
  5. RLO/New Delhi
  6. GM, Metro Railway, Calcutta.
  7. EDA, EDF, EDF(Comml), TC-II, TC-IV, PS,Adv(Comml), ED/PG, ED/TR
  8. AC-III (10 spares)
  9. Accounts Inspection (%spares)
  10. PS/FC
  11. Sd/-
    (Mrs. Ratna Prakash)
    Director Finance (CCA)
    Railway Board.


    GOVERNMENT OF INDIA
    MINISTRY OF RAILWAY
    (RAILWAY BOARD)

    New Delhi, dated 20.10.95

    No.92/TC-III/57/1

    The General Managers (Claims)
    All Indian Railways

    Sub: Diversion of coal wagons.

    It had been desired in Board's letter No. 81/TC-III/57/1 dated 16-8-84 that piecemeal wagons containing steam coal detached from block-rake due to sick marking enroute may be diverted to the nearest steam-shed. Consequent upon closure of steam sheds, a question has been raised where such wagons should now be diverted.

    Taking all aspects into consideration, the Ministry of Railways have decided that:-

    1. Private coal wagons should not be diverted except with the prior written consent of the party concerned.
    2. The piecemeal wagons detached from a block rake due to sick marking enroute may be diverted as follows:-


      1. wagons containing slack coal to the nearest Power House.
      2. Wagons containing steam coal to steam coal consumer.
      3. When full rake of stray wagons cannot be formed, the piecemeal wagons should be diverted to the nearest consumer, preferably a Power House, whether the wagons contain steam or slack coal.
    3. if a full rake of steam coal is required to be diverted, it should be diverted to another
    4. steam coal consumer.
    5. For diversion of Power House coal, joint instructions issued by this Ministry's letter of even number dated 17-12-92 should be rigidly followed.
    6. When diversion of coal wagons is permitted, all Commercial formalities, as per rules, should scrupulously be followed.
    7. Outstanding debits/credits on account of diversion should not be permitted to remain unresolved and unaccepted beyond a reasonable time.

    Suitable instructions to the concerned staff may be issued in light of the above guidelines and receipt of this letter acknowledged.

    Sd/-
    (N.R. Sagar)
    Joint Director, Traffic Commercial(CL),
    Railway Board.


    GOVERNMENT OF INDIA
    MINISTRY OF RAILWAY
    (RAILWAY BOARD)

    New Delhi, dated 23.02.85

    No.82/TC-III/52/3

    The General Managers (Claims)
    All Indian Railways

    Sub: Compensation claims for coal wagons of small parties.

    Attention is invited to this Ministry's letter No. 81/TC-III/57/1 dated 16-8-1984 in terms of which diversion of coal wagons has been stopped, save in very exceptional cases like accidents, breaches, civil commotion or heavy congestion etc. Even under such circumstances diversion of private party's coal can be done only with the party's prior written consent.

    Even so, Railways faco situations where piecemeal wagon belonging to private parties, detached from a block rake due to sick marking enroute, have to be diverted to a loco shed of a power house. Such consignees, particularly if they happen to be small parties getting allotment of a small number of coal wagons, insist on matching delivery of coal and do not want monetary compensation. With a view to meeting such situation it is clarified that:-

    1. In respect of small parties who get allotment of only a few wagons, which get detached from a block rake due to sick marking entoute and who insist on matching delivery of coal, their claims should be settled by making cash payment promptly, if otherwise in order, and at the same time a certificate should be given to them to the effect that the coal booked to them could not be delivered as the wagons got unconnected or damaged enroute.<./li>
    2. On the production of such certificate by a party, Director Movement, Railways, would give allotments on a six monthly or yearly basis after adding the number of wagons for which such certificate has been issued to the number of wagons the party is entitled to as per the approved programme.
    3. Such allotment should be based on fresh consent letter from the coal company in each case on deposit of the cost of coal due to the coal company.

    This is in supersession of all previous instructions on the subject.

    Receipt of this letter may kindly be acknowledged

    Sd/-
    (C.P. Chandrasekaran)
    Dy. Director, Traffic Commercial(Rates)
    Railway Board.


    GOVERNMENT OF INDIA
    MINISTRY OF RAILWAY
    (RAILWAY BOARD)

    New Delhi, dated 10.01.84

    No.81/TC-III/28/1

    The General Managers (Claims)
    All Indian Railways

    Sub: Match delivery of coal wagons - collection of additional charges

    Ref: Ministry of Railways (Railway Board)'s letter No.

    1. 81-TC-III/28/1 dated 26-2-82 and
    2. D.O. letter No. 81-TC-III/28/1 dated 24-8-83.

    The matter has been further considered in the light of the practice being followed on the Railways in the matter of making match deliveries of coal.

    It has been decided that Railways may match deliver unconnected/diverted wagons on wagon to wagon basis. In other words, four wheeler, CRT and BOX wagons may be adjusted against like type of wagons.

    Where a specific grade of steam and slack coal is not known due to non-availability of wagon labels or other documents, adjustment may be done on the basis of steam coal for steam coal and slack coal for slack coal.

    The issue with the concurrence of the associate Finance Directorate in this Ministry.

    Sd/-
    (D.R. Sharma)
    Jt. Director, Traffic Commercial(Claims)
    Railway Board.

    Copy to FS-III, TT-II Branches of Railway Board (with one spare copy).

    Sd/-
    (D.R. Sharma)
    Jt. Director, Traffic Commercial(Claims)
    Railway Board.


    GOVERNMENT OF INDIA
    MINISTRY OF RAILWAY
    (RAILWAY BOARD)

    New Delhi, dated 31 July, 1982

    No.81/TC-III/54

    The General Managers (Claims)
    All Indian Railways

    Sub: Reweighment of Coal/coke wagons booked at owner's risk at destination - Para 1744 (C) of the Indian Railway Commercial Manual Vol.II.

            Reference is invited to the instructions contained in Board's letter No. 81/TC-III/54 dated 10-6-82 (copy enclosed) regarding instructions for reweighment of coal wagons booked at owner's risk rates. Accordingly, the Ministry had decided that para 1744 (C) of the Indian Railway Commercial Manual Vol.II should be amended as in the advance correction slip No. 16 sent herewith.

             The issue with the concurrence of the associate Finance Directorate in this Ministry.

    DA/As above.

    Sd/-
    (D.R. Sharma)
    Jt. Director, Traffic Commercial(Claims)
    Railway Board


    Advance Correction Slip No. 16

    Substitute Para 1744 (C) of the Indian Railway Commercial Manual Vol.II, 1972 edition with following:

             "Para 1744 (C):- Coal booked at owner's risk, fire wood, charcoal and other goods in bulk, and fruits vegetables etc., which are likely to loose weight in transit should not be reweighed ordinarily or as a matter of course except under written orders of the Divisional Commercial Supdt./ Senior Divi. & Commercial Supdt., Coal Area Supdt./Area Supdts. In Senior Scale where they exercise the function of DCS/Chief Commercial Superintendent for test weighment or at the special discretion of the said officers on the exceptional merits of specific case/casue."


    GOVERNMENT OF INDIA
    MINISTRY OF RAILWAY
    (RAILWAY BOARD)

    New Delhi, dated 26 March. 81

    No.81/TC-III/69

    The General Managers (Commercial)
    All Indian Railways

    Sub: Disposal of unconnected coal/coke wagons.

             It has been decided that the Railways should stop the practice of linking unconnected coal wagons against over-due wagons off-setting pending claims. Similarly, coal from stray BOX and 4 wheeler wagons detached from the parent rakes for sickness etc., en-route, should not be off-loaded and auctioned.

    1. In regard to the disposal of unconnected coal wagons, the following procedure should be followed:-
      1. Slack Coal Wagons
        All unconnected wagons should be delivered to power houses.
      2. Steam Coal Wagons
        These should be diverted to Loco Sheds.
      3. Hard Coke Wagons
        These should be offered to Railway Workshops.
      4. Soft Coke Wagons
        These should be offered to BCCL Dumps.
    2. For this purpose the Railways should nominate power house/loco shed/workshop/BCCL Dump so that the commercial formalities like collection of freight etc., can be properly observed.
    3. Instructions should be issued to the concerned staff to keep record of such unconnected wagons handed over to power house/loco shed/ Workshops/Dumps in sufficient details and to pass them on to the Chief Claims Officer to enable him to make proper check while dealing with the cases of claims for compensation.
    4. A list of wagons so diverted should be sent to DMŽ, Calcutta, and CAS Dhanbad, Eastern Railway.
    5. In this connection attention is also invited to Chairman, Railway Board's wireless message No. 81/TT-I/9/3/CRB-26 dated 17-3-1901

             Please acknowledge receipt.

    Sd/-
    (D.R. Sharma)
    Jt. Director, Traffic Commercial(Claims)
    Railway Board.